Deadline: 21-Sep-22
The United Nations Development Programme (UNDP) requests you to submit your Proposal for Media and Event Organization for the 6th Governors’ Forum conference in South Sudan.
The consulting firm will work collaboratively with the UNDP South Sudan Communications Team especially Communications Specialists or Analyst to plan, develop, and share communication materials and content regarding the Governors’ Forum Conference with the various media houses and platforms, as well as handle media relations prior to and during the days of the event.
The firm will build upon and operationalize a digital communications strategy which promotes widespread public awareness and use of the interactive features of the social media to promote discussion and participation for the conference.
Objectives
The objectives are:
- To provide comprehensive media services and coverage to the Governors’ Forum, which include internet services, live streaming, video recording of every speaker, photo(still), billboards, banners at the venue etc.
- To support publicity efforts and event promotion of the Governors’ Forum
- To provide media relations support to Governors’ Forum for both Local and International media houses.
Time frame: The consulting firm will provide the services for 7 days period of the Governors Forum Conference.
Requirements
- An independent local company with proven business experience in media services provision.
- 5 years’ experience in the media terrain of South Sudan, and professional global or regional experience with proven track record in managing similar tasks.
- The service provider will have evidence of staff and institutional capacity to engage in appropriate analysis and expertise to produce a high-quality work.
- The firm will have staff members knowledgeable on how to undertake media related engagement as well as event organisation.
- Demonstrated experience in developing content that communicates development ideas and experiences for media, web, social media, and audio visual productions.
- Other requirements would include:
- Excellent value for money‐ including competitive consultancy rates, a detailed financial plan, a clear methodology to ensure products will be delivered in line with agreed costs, a mitigation strategy for financial risk, and clear financial reporting processes.
- An excellent understanding of media terrain in South Sudan and as well as contact with mobile telephone operators in South Sudan.
- Expertise in the communications field.
- Experience in the 5th Governors’ Forum 2021will be of added advantage.
- A high-quality proposal for this assignment; including a good understanding of these terms of reference.
- A qualified and structured team; including demonstrated capacity
- Demonstrable experience of operating in areas with accessibility challenges.
- Demonstrable experience in engaging with local community members, using participatory and consultative approaches.
- Demonstrable experience in engaging with government institutions and use of tact and sensitivity when handling sensitive information.
- Requirements for Team Composition
- The proposed team must be gender inclusive composed of experts who have proven knowledge and relevant work experience in the field of media and communication as well as events management.
Criteria
- Technical Proposal 70% (100 Pts)
- Firm related Experience (30% points).
- Proposed Approach & Methodology: (40% points)
- CVs of consultants fronted by firm (30% points)
- Financial Proposal (30%)
- To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP.
For more information, visit https://procurement-notices.undp.org/view_notice.cfm?notice_id=95692