Call for Concept Notes: MATRA Program 2025 (Albania)

Deadline: 10-Feb-25

The Embassy of the Kingdom of the Netherlands in Tirana invites non-governmental organizations (NGOs) to submit concept notes for the Matra Program.

Matra stands for maatschappelijke transformatie, meaning ‘social transformation’. It is part of the Dutch support to current and potential EU candidate countries and the countries of the Eastern Partnership. Matra supports countries to fulfil conditions required by the EU accession processes (e.g. Copenhagen Criteria and/or Association Agreements with EU). The Matra Fund complements the European Commission’s efforts and aims to help countries strengthen democracy, rule of law and stability.

The Dutch government attaches particular importance to the Matra program since it is focused on reinforcing and promoting shared European values. Values that connect European countries, bridging their cultural diversity. Supporting a strong and pluralist democracy that respects the rule of law, human rights, democratic processes, and good governance is at the heart of this program. The general objective is to contribute to social transformation leading to a sustainable and stable relationship between governments and its citizens.

Funding Information

• Overall budget for project should range between EUR 70.000 and EUR 150.000.
• The project has a duration of 24 – 36 months.

Eligible Activities

• Preference is given to proposals:
  • That are gender sensitive and have promotion of human rights as a cross-cutting theme;
  • That take inclusiveness seriously and create equal access to project results for all groups in society. In this sense they encourage organizations to set up activities in areas where needs are higher, in some cases this means activities outside the capital;
  • That clearly state how the results will turn into sustainable impact;
  • That are cost sensitive, whenever possible seek in kind contributions, use alliances with the business community, work with volunteers etc.;
  • That use innovative ways to tackle issues (involve the private sector, use a broad coalition sharing a common concern, make use of digital tools, have a clear media strategy).

Eligible Projects

• The Matra Program is demand-driven. It supports initiatives of NGOs in line with their policy priorities. For 2025, the Matra program is looking to support around 4 new projects in the following areas:
  • Democratization and Law Enforcement
    • Your proposal should focus on reforms that are part of the European Integration process, contributing to a more efficient institutional catering of citizens’ needs. It should aim at improving institutional accountability, transparency and efficiency. Specific topics that are of interest to this Embassy:
      • Strengthening public oversight by enabling civil society organizations to facilitate dialogue between citizens and institutions, to promote accountability and trust in democratic processes, to monitor and report on the implementation of reforms and strategies (e.g. the Inter-sectorial Strategy Against Corruption).
      • Empowering civil society organizations to monitor and promote integrity and transparency in high-risk domains, creating tools for tracking compliance, reporting irregularities, and fostering citizen engagement in decision-making processes.
  • Security, Stability and Migration
    • The security and stability, including migration as a directly affected domain, lay the foundation for a safe and resilient society. Achieving this strategic course requires contributions from everyone: government, civil society organizations, businesses and citizens. In this context, your proposal should focus on fostering partnerships that constructively and inclusively address pertinent issues that fall under the security and stability domain. Specific topics that are of interest to this Embassy:
      • Strengthening CSOs monitoring and evaluation of institutional activities in countering organized crime, cybercrime, and money laundering; as well as improving institutional capacity and integrity.
      • Empowering the public, especially youth, in building capacities to withstand and counter organized crime, prevention and countering radicalization and violent extremism.
  • Freedom of Expression, Independent Journalism, Media Freedom and Literacy
    • Freedom of expression is an essential part of a properly functioning democracy and a free society. People in general, and journalists in particular, should be free to express themselves both online and offline. Overall, the project should focus on providing civil society and journalists with access to tools that counter disinformation, misinformation and fake news, and/or tools that promote ethics, fact checking and independence of reporting. Specific topics that are of interest to this Embassy:
      • Support the independent position of journalists and media organizations in a variety of ways, enhancing their contribution to the policy dialogue, transparency and independence of the media.
      • Promote media literacy and contribute in professional journalism with a particular focus on countering disinformation, misinformation, promoting ethical reporting and fostering a culture in which freedom of expression is considered self-evident.

Ineligible Projects

• Humanitarian aid;
• Commercial activities;
• Business registered organizations;
• Projects with a predominantly academic focus, i.e. feasibility studies, research etc.;
• Projects that exclusively or largely include the delivery of goods or materials;
• Infrastructural or construction projects;
• Scholarships or education programs;
• Social programs.

Eligibility Criteria

• Applications are only taken into consideration when the Embassy provided format is used and the 500 words threshold is respected.
• Applications must be relevant to the specific Matra and as highlighted above. Please specify which objective (1 to 4) your application is focused on.
• Only NGOs that are officially registered and have at least 2 last years audited accounts (from an independent audit firm) will be eligible to apply.
• The project needs to reinvigorate the local ownership of the issue that is at the core of the project.
• If cooperation with government authorities/independent institutions is foreseen, outreach to relevant stakeholders should be done before submitting the concept note. In addition, a brief explanation of previous experience (including agreements, MoUs, etc.) concerning cooperation with government authorities/independent institutions, will in that case need to be included in the concept note.
• The applicant should preferably contribute to the project (financial or in kind). This needs to be specified clearly in the activities and budget overview.
• Make sure the budget complies with the following minimum requirements:
  • Not more than 20% of their contribution can be allocated to salaries;
  • Not more than 10% of their contribution can be allocated to administrative costs (rent, utilities, office material, communication, bank fees). Only administrative costs directly involved in the project are eligible for financial support (ex. the proportion of the rental costs for the office space that is to be used directly for the project activities).

Application Requirements

• The applicant provides statements from the other donor(s) on their motivation to finance project activities;
• A clear, transparent description is given on the division of activities and how the different donors contribute to these activities.
• The application procedure:
  • Applications must be submitted to the Embassy of the Kingdom of the Netherlands in Tirana
  • The Embassy considers only proposals that are sent according to the format provided
  • Proposals must meet the minimum requirements;
  • Applications should be submitted in English language;
  • If the concept note is approved, the applicant will receive a notification and invitation to submit a full project proposal package. They expect to finalize this phase of selection by end of March 2025.

For more information, visit Embassy of the Netherlands in Albania.