The Human Resource Information System (HRIS) is a database that records and maintains information about all employees in an organization. This system is useful in job recruitment, developing terms of reference, and monitoring, assessing and coordinating work with each of the employee. This system also ensures transparency of the organization in employing people.
We are familiar with ‘MIS’ or ‘Management Information System’ to implement projects and deliver results. The Human Management Information System is similar to it in the sense that it is used to manage the staff and achieve results for the growth of the organization.
Although this kind of information system is also used for carrying out job analysis and career development of an employee is larger organizations, here is a simple format which NGOs can use to record and store data related to their employees.
It is better to use a Microsoft Excel sheet to fill in the information, save the file in the computer and take a printout and file it at a safe place. The document should be easily accessible for others to see.
Simple Format for Human Resource Information System for NGOs:
|1. Employee Identification||Surname:|
|2. Personal Details||Gender:|
|Date of Birth:|
|3. Present Contact Information||Address:|
|4. Permanent Address||Address:|
|5. Family Information||Next of kin:|
|Number of Dependents:|
|6. Location or Base||Head Office:|
|7. Job History||Previous Position held:|
|Previous Job Dates:|
|Previous Employer Details:|
|10. Salary and Benefits||Salary:|
|11. Development||Trainings required|