Call for EOIs: Biometric Registration (SCOPE) in CES and EES – South Sudan

The World Food Programme (WFP) is digitizing beneficiary identities in South Sudan through its SCOPE system to improve emergency preparedness and ensure accurate population data. NGO field partners act as data processors, while WFP serves as the data controller. The initiative focuses on protection, registration, and profiling, emphasizing impartiality, safety, accessibility, and privacy during registration.

Overview

The World Food Programme (WFP) is implementing a project in South Sudan to digitize household and individual identities, creating a reliable master data repository through the SCOPE system. The initiative aims to improve emergency preparedness, reduce inclusion or exclusion errors, and strengthen humanitarian response.

Key Focus Areas

• Protection: Ensuring equitable and safe treatment of all affected people.

• Registration: Collecting accurate biographic and biometric data at household and member levels.

• Profiling: Developing reliable data to support planning, targeting, and delivery of assistance.

Roles and Responsibilities

• NGO Field Partner: Acts as data processor, conducting registration using WFP technology and equipment while following WFP procedures. Responsible for safeguarding equipment and adhering to monthly plans and targets.

• WFP: Acts as data controller, overseeing data integrity and compliance.

Registration Site Requirements

• Coordination with local authorities to select sites that are safe, conflict-free, and accessible.

• Locations must provide sufficient space for registration activities and waiting areas, with adequate protection from environmental elements.

• Privacy must be ensured, and participants protected from physical risk, intimidation, or other threats.

• Layout designed for physical distancing, with additional seating for pregnant/lactating women, persons with disabilities, and other individuals with special needs.

Safety, Hygiene, and Crowd Management

• Provision of handwashing stations, regularly maintained by staff.

• Deployment of trained crowd controllers and support from community leaders to guide participants efficiently.

• Clear visual information through banners in local languages with pictorial representation to ensure accessibility for all, including illiterate participants.

• Staff and community members assist participants, resolve concerns, and maintain smooth operations.

Conclusion

WFP’s SCOPE digitization initiative in South Sudan provides a structured, safe, and efficient approach to registering affected populations. By combining accurate data collection with strict protection and accessibility measures, the program strengthens humanitarian response, improves emergency preparedness, and ensures equitable support for all community members.