EIT Urban Mobility is seeking a Supplier to manage and strengthen its presence in Italy through a regional dissemination hub for 2026–2028. The role focuses on partnership expansion, stakeholder engagement, visibility building, and identifying funding opportunities aligned with the EIT Urban Mobility mission. This guide explains objectives, eligibility, responsibilities, required documents, and how to apply.

EIT Urban Mobility – Call for Supplier: Italy Regional Dissemination Hub (2026–2028)

Overview

EIT Urban Mobility is launching a call for professional support to enhance its strategic activities and national impact in Italy from 2026 to 2028.
The selected Supplier will operate a regional dissemination hub, collaborating closely with the Managing Director and the Innovation Hub Central team.

Programme Objectives

The initiative seeks to:

• Strengthen and expand EIT Urban Mobility partnerships in Italy

• Increase visibility and awareness across public and private sectors

• Identify regional and national funding opportunities aligned with the EIT Urban Mobility mission

• Support the implementation of the Italian innovation strategy

• Deepen relationships with current partners and attract new ones

• Understand challenges, priorities, risks, and opportunities within Italian mobility ecosystems

• Engage Italian institutions—cities, SMEs, industry, universities, research bodies—to convert them into active partners

• Increase membership fees through partner expansion

• Build EIT Urban Mobility’s national reputation through event participation and stakeholder engagement

• Promote Italian success stories in collaboration with the communications team

Why This Initiative Matters

Italy is a key geography for urban mobility innovation. Strengthening EIT Urban Mobility’s presence leads to:

• Better alignment between local mobility challenges and EU-level innovation strategies

• Increased participation of Italian partners in EIT UM programmes

• Greater access to public funding streams and research opportunities

• Deepened collaboration with municipalities and industry stakeholders

• Improved visibility for Italian mobility innovations at a European scale

Key Responsibilities of the Selected Supplier

The Supplier will conduct all activities in synergy with the Innovation Hub Central leadership and in accordance with EIT Urban Mobility administrative rules.

Core Duties

• Implement and periodically update the Italian strategy for 2026–2028

• Identify and assess regional and national funding schemes aligned with EIT UM goals

• Support proposal preparation when relevant

• Strengthen relationships with existing Italian partners

• Scout and convert new leads across the public and private sectors

• Engage in regional and national events to increase visibility

• Liaise with local, regional, and national stakeholders

• Support communication activities and coordinate promotion of success stories

• Flag risks and critical issues to the Innovation Hub Central team

Budget Allocation

• Maximum available: €117,000 per year

• Duration: 2026, 2027, and 2028

Who Is Eligible?

Tenderers must be legally established entities capable of managing national-level stakeholder engagement and delivering strategic, communication, and partnership activities.

Minimum requirements include:

• Ability to collaborate continuously with EIT UM leadership

• Experience in EU innovation ecosystems, mobility sectors, or stakeholder engagement

• Legal registration with provable organizational identity

• Capacity to manage multi-year strategy implementation and reporting

• Ability to identify and navigate Italian funding programmes

How to Apply

Applicants must prepare a complete tender package that includes all required forms and documentation.

Required Documents

1. Tender Submission Form

2. Tender Declaration Form

3. Supporting documents confirming:

   • Legal name

   • Registered address

   • Registration number / legal status

4. Administrative section for evaluation criteria

5. Written comments on the Draft Contract Agreement

   • Any suggested amendments must be included at submission

   • No changes will be accepted after award

Submission Steps

1. Download and review all official tender documents.

2. Complete the Tender Submission Form with accurate organization details.

3. Sign the Tender Declaration Form.

4. Prepare legal and administrative documentation.

5. Provide written comments on contract terms, if any.

6. Submit the full package before the official deadline.

Common Mistakes to Avoid

• Submitting incomplete legal documentation

• Failing to provide comments on contract terms (even if comments are “No amendments proposed”)

• Not including an administrative section addressing evaluation criteria

• Missing evidence of capacity to manage multi-year national engagement

• Not demonstrating alignment with EIT Urban Mobility’s mission and strategic objectives

Frequently Asked Questions (FAQ)

1. What is the purpose of the Italy Regional Dissemination Hub?

To expand EIT Urban Mobility’s presence, partnerships, and visibility in Italy while aligning national mobility priorities with European innovation goals.

2. What years does the contract cover?

The Supplier will operate from 2026 to 2028, with annual funding allocated for each year.

3. What is the maximum available budget?

Up to €117,000 per year, covering all activities and services.

4. Can amendments to the contract be proposed later?

No. Any proposed amendments must be included in the submission package. No changes are accepted after submission or award.

5. What types of partners should the Supplier engage?

Cities, public institutions, SMEs, large industry partners, universities, startups, and research organizations.

6. Is proposal development support required?

Yes, the Supplier must identify suitable funding schemes and support proposal preparation when aligned with the EIT UM mission.

7. Must the Supplier work directly with EIT UM leadership?

Yes. All activities must be carried out in close collaboration with the Managing Director and Innovation Hub Central team.

Conclusion

This call presents a major opportunity for organizations capable of strengthening Italy’s role in European urban mobility innovation. By expanding partnerships, identifying funding opportunities, and elevating EIT Urban Mobility’s national presence, the Supplier will play a central role in shaping mobility transformation across Italy. Eligible organizations with strong stakeholder networks and strategic expertise are strongly encouraged to apply.