SCOPE Digital Initiative to Enhance Humanitarian Response (South Sudan)

The World Food Programme (WFP) is digitizing household and member data in South Sudan through its SCOPE system to improve emergency preparedness and humanitarian response. NGO Field Partners act as data processors while WFP is the data controller, ensuring impartial, safe, and efficient registration at well-managed sites. The initiative prioritizes privacy, accessibility, and dignity for all participants.

Overview

The World Food Programme (WFP) is implementing a project in South Sudan to digitize household and individual data using the SCOPE system. The initiative aims to reduce errors, improve emergency preparedness, and strengthen humanitarian responses by ensuring accurate and secure data management.

Roles and Responsibilities

The WFP serves as the data controller, while the cooperating NGO Field Partner acts as the data processor. Responsibilities include:

• Maintaining impartiality and treating all affected people equally

• Following WFP procedures and using WFP-provided technology and equipment

• Ensuring the safekeeping of equipment and adherence to WFP timelines and rules

Registration Site Selection

Registration sites are chosen in coordination with local authorities and must meet the following criteria:

• Safe, accessible, and free from active conflict

• Sufficient space for registration and waiting areas

• Allow physical distancing and cordoned registration desks

• Provide shaded seating for pregnant and lactating women, persons with disabilities, and others with special needs

• Equipped with handwashing stations and crowd management measures

Registration Process Management

• Community leaders and trained security personnel manage crowds, ensuring safety, dignity, and respect

• Staff and community volunteers guide participants through registration and resolve concerns

• Banners with pictorial representations in local languages ensure comprehension, including for illiterate participants

Key Measures for Safety and Dignity

• Physical distancing and crowd control measures

• Accessible facilities for vulnerable populations

• Proper site equipment and sanitation

• Clear communication using multilingual visual aids

Objectives and Impact

Through this structured approach, WFP and its partners aim to:

• Ensure a safe, dignified, and efficient registration process

• Improve the quality and reliability of humanitarian data

• Strengthen emergency preparedness and response capabilities in South Sudan

• Facilitate equitable access to assistance for all community members

Conclusion

The WFP SCOPE initiative in South Sudan leverages digital tools and well-managed registration processes to enhance humanitarian response. By prioritizing safety, accessibility, and dignity, the program ensures accurate data collection while supporting vulnerable communities effectively.