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Emergency Fund for Emergency Preparedness Support for NGOs in Sumy Region (Ukraine)

Deadline: 31-May-2026

The Emergency Fund provides support packages of up to UAH 300,000 to Ukrainian NGOs and charitable organizations operating in the Sumy region to strengthen emergency preparedness, operational continuity, and staff safety in high-risk humanitarian environments. The programme supports safety equipment, generators, IT infrastructure, psychological support, insurance, training, and advisory services designed to improve resilience and protection for humanitarian teams.

The initiative is implemented by Good Factory Ukraine with financial support from the German Federal Ministry for Economic Cooperation and Development in cooperation with GIZ Ukraine under the EMPOWER project.

What Is the Emergency Fund for NGOs in Sumy Region?

The Emergency Fund is a humanitarian support initiative designed to help non-governmental organizations operating in the Sumy region maintain safe, resilient, and uninterrupted operations during challenging and high-risk conditions.

The programme focuses on strengthening the operational readiness and well-being of humanitarian teams working in emergency response, community support, and crisis environments.

Rather than funding traditional humanitarian project delivery, the initiative prioritizes organizational preparedness, staff protection, operational resilience, and continuity of humanitarian activities.

Main Objectives of the Programme

The Emergency Fund aims to:

  • Improve safety and protection for humanitarian staff
  • Strengthen emergency preparedness
  • Support continuity of NGO operations
  • Enhance organizational resilience
  • Improve staff well-being and mental health
  • Increase operational readiness in high-risk environments
  • Support sustainable humanitarian response capacity in Sumy region

Focus Areas of Support

The programme provides practical operational assistance tailored to the actual needs of eligible humanitarian organizations.

Safety and Security Equipment

Funding may support:

Generators and Charging Stations

Organizations may receive support for:

  • Backup power systems
  • Portable generators
  • Charging stations
  • Energy continuity solutions

These resources help NGOs continue operations during infrastructure disruptions or emergencies.

IT and Communication Equipment

Support may include:

  • Computers and laptops
  • Communication devices
  • Data management equipment
  • Operational technology tools

First Aid and Emergency Supplies

The programme may support:

  • First aid kits
  • Emergency medical supplies
  • Staff safety materials
  • Crisis preparedness resources

Psychological Support and Staff Well-Being

The initiative recognizes the importance of mental health support for humanitarian teams working under stressful conditions.

Eligible support may include:

  • Psychological counseling
  • Mental health services
  • Staff well-being initiatives
  • Burnout prevention support

Insurance and Risk Protection

Organizations may receive support related to:

  • Staff insurance
  • Operational risk coverage
  • Protection measures for humanitarian personnel

Specialized Training

The programme can support training related to:

  • Security and safety
  • Emergency preparedness
  • Crisis response
  • Humanitarian operations
  • Staff protection protocols

Legal, Financial, and Technical Advisory Services

Eligible organizations may also access professional support services such as:

  • Legal consultations
  • Financial management guidance
  • Technical operational advice
  • Compliance support

Funding Details

Maximum Support Available

Selected organizations may receive:

  • Up to UAH 300,000 per organization

Support Structure

Funding is provided based on:

  • Actual operational needs
  • Organizational preparedness gaps
  • Safety and resilience priorities

Who Is Eligible?

Eligible Organizations Include:

  • Ukrainian non-governmental organizations (NGOs)
  • Charitable organizations
  • Charitable foundations

Eligibility Requirements

Applicants must:

  • Be officially registered in Ukraine
  • Hold non-profit status
  • Have at least two years of operational experience
  • Have implemented at least three humanitarian projects
  • Continue active operations in the Sumy region

Why This Programme Matters

Supporting Humanitarian Continuity

Humanitarian organizations operating in high-risk regions often face disruptions caused by:

  • Security threats
  • Infrastructure instability
  • Power outages
  • Operational stress
  • Resource limitations

This programme helps organizations remain functional and responsive during emergencies.

Protecting Humanitarian Staff

Humanitarian workers often operate under physically and emotionally demanding conditions.

The initiative supports:

  • Staff safety
  • Mental health
  • Operational security
  • Burnout prevention

Strengthening Local Humanitarian Capacity

Local NGOs play a critical role in delivering emergency support to communities.

Strengthening local operational resilience helps ensure:

  • Faster response capacity
  • Community trust
  • Sustainable humanitarian delivery
  • Local leadership in crisis response

Organizations Behind the Initiative

Good Factory Ukraine

The programme is implemented by:

  • Good Factory Ukraine

The organization coordinates support for humanitarian NGOs and resilience-building initiatives.

Financial Support

Funding is provided by:

  • The German Federal Ministry for Economic Cooperation and Development

Cooperation Framework

The initiative operates within cooperation efforts involving:

  • GIZ Ukraine
  • The EMPOWER project

What Types of Support Requests Are Suitable?

Examples of eligible support requests may include:

  • Purchasing generators for emergency operations
  • Improving office safety infrastructure
  • Staff emergency response training
  • Mental health support services
  • IT system upgrades for humanitarian coordination
  • Insurance coverage for field teams
  • First aid and emergency preparedness kits
  • Legal and operational advisory services

How the Programme Works

Needs-Based Support Model

The Emergency Fund is structured around actual organizational needs rather than fixed project templates.

Organizations are expected to identify:

  • Operational vulnerabilities
  • Safety gaps
  • Preparedness needs
  • Staff support requirements

How to Apply

Step 1: Confirm Eligibility

Organizations should verify they:

  • Are registered in Ukraine
  • Hold valid non-profit status
  • Operate actively in Sumy region
  • Meet humanitarian project experience requirements

Step 2: Assess Operational Needs

Applicants should identify priority areas such as:

  • Staff safety
  • Equipment gaps
  • Emergency preparedness
  • Operational continuity challenges

Step 3: Develop a Support Request

The application should clearly explain:

  • Current operational risks
  • Requested support items or services
  • Expected organizational benefits
  • How support will improve resilience and preparedness

Step 4: Prepare Supporting Documentation

Applicants may need to provide:

  • Registration documents
  • Non-profit verification
  • Evidence of past humanitarian projects
  • Organizational information
  • Operational activity details

Step 5: Submit the Application

Organizations should ensure all requested materials are complete and aligned with programme objectives.

Tips for a Strong Application

Focus on Operational Impact

Clearly explain how the support will improve:

  • Staff protection
  • Organizational continuity
  • Humanitarian response capacity

Demonstrate Realistic Needs

Applications should present practical and clearly justified operational requirements.

Show Active Regional Engagement

Organizations with strong ongoing operations in Sumy region may be more competitive.

Prioritize Staff Safety and Preparedness

The programme strongly emphasizes protection and resilience of humanitarian teams.

Provide Clear Evidence of Experience

Highlight previous humanitarian projects and operational achievements.

Common Mistakes to Avoid

Submitting General Project Proposals

The programme focuses on operational resilience and preparedness rather than standard humanitarian programming.

Weak Justification for Requested Support

All requested equipment or services should directly address operational or safety needs.

Incomplete Documentation

Missing registration or experience documentation may affect eligibility.

Unrealistic Budget Requests

Requests should remain proportional to actual operational needs and programme priorities.

Ignoring Staff Well-Being Components

Applications that overlook mental health and staff support considerations may appear less aligned with programme goals.

Frequently Asked Questions (FAQ)

What is the maximum support amount available?

Eligible organizations may receive support packages of up to UAH 300,000.

Who can apply?

Registered Ukrainian NGOs, charitable organizations, and charitable foundations with at least two years of experience and active operations in Sumy region may apply.

What types of support are covered?

The programme supports safety equipment, generators, IT tools, first aid kits, psychological support, insurance, training, and advisory services.

Is the programme funding humanitarian projects directly?

The initiative primarily supports operational resilience, preparedness, and staff safety rather than direct humanitarian aid delivery projects.

How many humanitarian projects must applicants have completed?

Applicants must have implemented at least three humanitarian projects.

Why is staff well-being included?

Humanitarian teams often work under high stress and security risks, making psychological support and burnout prevention essential for sustainable operations.

Which organizations are implementing the initiative?

The programme is implemented by Good Factory Ukraine with financial support from the German Federal Ministry for Economic Cooperation and Development in cooperation with GIZ Ukraine under the EMPOWER project.

Conclusion

The Emergency Fund for NGOs in Sumy region provides critical operational support to humanitarian organizations working in challenging and high-risk environments.

By funding preparedness measures, staff safety initiatives, operational equipment, and resilience-building services, the programme helps local humanitarian organizations maintain continuity, strengthen protection systems, and continue supporting vulnerable communities effectively.

Organizations with strong humanitarian experience, active regional operations, and clearly identified preparedness needs are well-positioned to benefit from this targeted support initiative.

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