Canada: Outside Agency Operating Grant Program

Deadline: 29-Sep-22

The City of St. Albert is inviting applications for its Outside Agency Operating Grant Program for eligible community groups to assist with offsetting annual operating expenses, specifically staffing and facility operating costs.

To be eligible, a St. Albert registered not-for-profit organization must offer community support services in the areas of recreation, culture, or social support, which provides the support needed to help vulnerable residents be successful in the community, including within their housing, recreation, culture, and social environments.

Eligibility Criteria

Organizations that provide support services related to basic needs such as food, shelter, water, clothing, and personal safety are eligible to receive a more substantial grant.
Organizations that provide support services related to improving citizens' sense of community connection, social opportunities, and recognition are also eligible for consideration.

Grant Application Instructions

Section One describes the profile of the 'Organization' and although it is not meant to be an exhaustive overview of the organization, it should provide a concise snapshot of the essential contact information, Board structure, and highlights the mission and key activities of the organization .
Section Two should identify all positions that are being applied for through this grant program, the salary and the person or contract firm currently filling the role.
Section Three is intended to identify the operating expense items that are being applied for through this grant program. Through the provision of the current year's budgeted cost and the anticipated budget cost, any significant changes can be identified. Only include eligible expenses.
Section Four identifies the financial capacity of the organization including fundraising activities, and identification of other municipal grants currently being accessed. This is to ensure there is no duplication of either operating or staffing dollars provided to the organization through two different municipal grant programs (ie. Outside Agency Grant and FCSS program funding). The provision of funding through this grant program is that of support only. Organizations need to clearly demonstrate other sources of funding to support the delivery of their programs and activities.
Section Five contains the summary worksheet. The total staffing costs (of those positions being applied for through this grant), as well as the total cost of the operating expenses being applied for are entered into the worksheet. The amounts are multiplied by the percentages as indicated in the applicable category descriptions and the resulting maximum grant amount that the organization can apply for is then calculated. Funding that is not expended as per the details of the application shall be returned to the City
Section Six contains the Declaration which the organization must sign as part of their application. Each organization must also submit the following documents as part of their overall submission:
- Most recent organization Financial Statements
- Organization Proposed Operating Budget for 2023
- Copy of the minutes from your most recent Annual General Meeting (AGM)
- Detailed Fundraising Strategy, identifying at minimal a 3-year plan to raise revenues with the intent of covering expenses.
- A copy of the Job Description for each position being applied for.