In some project proposal formats, you may have come across ‘staff time’ or the number of ‘man hours’ required in the project. Large donors are very meticulous about these details and require minute calculations for the money they are going to give to organizations. So they expect budgets to be clear to the last detail.
Salaries are a very sensitive part of the project budget – even for the donors. More and more funders are resisting allocating money for salaries and overheads. As they tend to become extremely controversial, it is important for NGOs to be absolutely transparent about this part of the budget. Donors would be happy to cover salaries if properly justified.
If you are calculating the project manager’s salary during the budgeting process, you can first ask yourself the number of hours the manager is expected to work in a day. You should reflect your local conditions and local market salary rate. Do not inflate salary costs unnecessarily as it would irritate donors very easily. To justify the donor that you are paying the salary as per the local market rate, you can refer to some examples like government salaries or other project salaries.
If your manager is expected to work 8 hours a day, then you can calculate the salary on per hour basis and the total on a monthly basis. You can mention the number of ‘man hours’ the manager is expected to give in a month’s time and the unit as the per hour rate. Then you can mention the total salary of the manager.
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